I was inspired and wanted to take on her system right away.
But, I admit, with my email inboxes so completely out of control, I procrastinated.
Finally I started following her approach in one of my email accounts — what had started as my personal email account, but over the year had become my top priority account.
And, I’ve been loving the system. It obviously isn’t an end to my email overload, but the organization helps tons.
So, finally I decided to tackle the big one! Our main info at 5minutesformom dot com account. That beast of an inbox is totally out of control.
We pay monthly for a third-party hosted Exchange server to run and sync Outlook between Janice, me and formerly our assistant Erica. But things got totally messed up when I started using a Mac with Mac Mail, Erica started using a Mac with Entourage and Janice was still using Outlook. None of us could see the folders and flags each other set. Nightmare!
But I’ve just moved the beast over to Google Apps and we are now using Gmail. It took me quite a lot of procrastination before I finally imported the Inbox. I thought it would be hard, but the Google Apps Outlook Migration Tool made it simple. I fussed about MX records for a while, then finally called Liquid Web and just had them change those for me.
Now we’re officially moved over to Google Apps and I’ve made a set of new Labels so that Janice and I can start following April’s approach for our main 5 Minutes For Mom Inbox.
I’ll be setting up a ton more Filters and Rules to help keep control of the hundreds of emails we receive daily so that we hopefully won’t get back into the mess we’ve been in lately.
I’m sure I’ll be tweaking labels and adding new ones as we go along, but I’m excited for this start.
You can see the Labels that I’ve set up in the image to the right.
Tell us… what email platform do you use? Do you have multiple email accounts? Do you have a system for organizing your email?