Tackle It Tuesday – Starting A New Email Organization System

by Susan

Tackle It Tuesday

Our New Gmail LabelsBack in January, April Perry from www.PowerOfMoms.com shared a guest Tackle post with us that revealed her method for organizing and staying on top of email.

I was inspired and wanted to take on her system right away.

But, I admit, with my email inboxes so completely out of control, I procrastinated.

Finally I started following her approach in one of my email accounts — what had started as my personal email account, but over the year had become my top priority account.

And, I’ve been loving the system. It obviously isn’t an end to my email overload, but the organization helps tons.

So, finally I decided to tackle the big one! Our main info at 5minutesformom dot com account. That beast of an inbox is totally out of control.

We pay monthly for a third-party hosted Exchange server to run and sync Outlook between Janice, me and formerly our assistant Erica. But things got totally messed up when I started using a Mac with Mac Mail, Erica started using a Mac with Entourage and Janice was still using Outlook. None of us could see the folders and flags each other set. Nightmare!

But I’ve just moved the beast over to Google Apps and we are now using Gmail. It took me quite a lot of procrastination before I finally imported the Inbox. I thought it would be hard, but the Google Apps Outlook Migration Tool made it simple. I fussed about MX records for a while, then finally called Liquid Web and just had them change those for me.

Now we’re officially moved over to Google Apps and I’ve made a set of new Labels so that Janice and I can start following April’s approach for our main 5 Minutes For Mom Inbox.


I’ll be setting up a ton more Filters and Rules to help keep control of the hundreds of emails we receive daily so that we hopefully won’t get back into the mess we’ve been in lately.

I’m sure I’ll be tweaking labels and adding new ones as we go along, but I’m excited for this start.

You can see the Labels that I’ve set up in the image to the right.

Tell us… what email platform do you use? Do you have multiple email accounts? Do you have a system for organizing your email?

Mom Bloggers — what are you tackling this week?

Link up your Tackle it Tuesday post…

Tell us what you’re up to with all your other tackles… housework and otherwise… add your link to your tackle in the Linky below!

We are Tackling Our To-Do Lists Together and making housework bloggable — Each week on Tuesday, we are posting before and after pictures of a project or trouble area that we tackled this week.

Find out more about how Tackle It Tuesday began.
The project can be little or big – whatever you want.

Basically, Tackle It Tuesday is about giving ourselves incentive, deadlines and satisfaction in tackling all our tasks — whether household or otherwise.

If you tackled a project this week, just add a comment and add your link below.

Here is a fun thumbnail linky:

And here is a basic linky if you prefer your linkies the good old fashioned way!

Written by Susan Carraretto, co-founder of the Mom Blog 5 Minutes for Mom.
Talk with me: @5minutesformom and Facebook.com/5minutesformom.

Email Author    |    Website About Susan

Susan Carraretto and her identical twin, Janice Croze, created 5 Minutes for Mom in 2006. Susan loves all social media, but her top addiction these days is Pinterest. She recently published a children's book titled "The Pest Detectives" which you can download now in digital format for free.

View all articles by

{ 11 comments… read them below or add one }

Leave a Comment

Previous post:

Next post: