Keep Your Desk Neat with the NeatDesk (Giveaway)

This post is written by Megan Montgomery.

My name is Megan and I have a paper problem.

Okay, it’s mostly my problem because paper is just doing its job but it’s fair to say we have a love/hate relationship. I love the history and documentation that paper provides but does it have to take up so much space? I hate how much room even one filing cabinet takes up in my home office.

I knew there had to be a better way to preserve that important information and take back some desk space, and it turns out there is!  The folks at the Neat Company sent one of their NeatDesk systems for my family and me to try.  I have to tell you, I’d seen the infomercial and was pretty excited when I found out we were going to get to try one.

We’re mostly a Mac household so I selected NeatDesk for Mac (they do offer a NeatDesk for Windows too). Everything you need to help get your paper under control is in the box – scanner, power cord, USB cable, software, and calibration sheet are all safely packed for you.

I was excited to get started and the Neat people must get that a lot because they include a Quick Start guide to get you going in a jiffy. The software installation was quick and straightforward and before I knew it, I was clearing off my desk!

The scanner is so fast – and quiet! The NeatDesk will scan up to 24 color, single-sided pages per minute or up to 24 grayscale, duplex (both sides – at once!) pages per minute.  The tray can hold 15 business cards and 15 receipts and 15 letter sized documents at once, or it will hold 50 letter sized documents alone, if you take out the paper tray.  Once your document has been scanned, it is imported into the Neat Software, which is where I think the real magic happens.

The Neat Software is a digital filing cabinet, and requires even less effort than opening a drawer. When you scan your documents, the software reads each document. It first sorts the document into a category – document, receipt, or contact (business card). Then, it pulls keywords from the document to make it searchable. You can add details to each document, like sender, date, or subject, but even if you don’t, the software seems to be able to find what you’re looking for.

I scanned documents, receipts, and business cards to test it, and it had little trouble finding anything I asked it to locate. It did have a little trouble reading a few business cards (a vice president was read as wee president, for example), but that was quickly and easily fixed using the edit feature.

The software seems to get “smarter,” as it reads more and more documents. I noticed that some things I had to edit in documents I scanned early on were automatically fixed in similar documents later on.

Receipts can be categorized and flagged for tax purposes, and the scans can be imported into many tax preparation software packages. I definitely won’t miss the annual tax receipt hunt when tax season rolls around!

I was concerned that we would only be able to use the software on one computer but each copy of the Neat Software can be used on up to three computers, which is super helpful if there are multiple users in your household.  The software does take up a considerable chunk of space on a hard drive (650MB for Mac, 1GB for Windows) and the storage of your new digital files will take up some room, too.  My husband and I have already discussed getting an external drive to store all of the information we’re scanning.

Overall, I think the NeatDesk system is pretty incredible! I have already cleared off several stacks from my desk and that ugly filing cabinet is next. I have no doubt that I can quickly and easily find any document I’ve scanned, which is both a relief and a time-saver!

Enter to win!

One reader will win their very own NeatDesk! Just use the Rafflecopter form below to enter this giveaway. New to Rafflecopter? Watch this 45-second video on how to enter!
a Rafflecopter giveaway

Disclosure: I was given a NeatDesk to review.


Comments

  1. says

    This would be so great to get rid of all the clutter in my house! I am so tired of all the paper mess in my house! Thanks for the fun giveaway!

  2. says

    I’d tackle receipts first, then move on to business cards… then take over the paperless world! (OK, maybe I’m getting ahead of myself.) I would be so excited to go to paperless, though!

  3. Kristi J. says

    I would love to win one of these to help with my families budget as well as my recipe collection. I desperately want all our paperwork to be organized and the NeatDesk seems to be the way to achieve this goal of mine.

  4. says

    This will help me organize my home because right now, you cannot even see my desk under all of the papers, business cards, etc. In fact, you can’t see my kitchen island either.

  5. Dawn says

    It would be amazing to have this kind of paperwork organization help! With a family of five …2 adults, 2 teens and a toddler! Paperwork overwhelms and I often misplace things. Particularly paperwork accumulatedover this past year in regards to my health issues. I’d be in love with this item lol

  6. Cassandra D. says

    The NeatDesk would be wonderful because we are trying to cut down on some of the paper clutter in our household! This would come in VERY handy.

  7. Bev H says

    Sounds like the solution to finally have my husband not nag me about my piles of paper and my filing system! This would be awesome!

  8. Tiffany M in MS says

    Between my husband, 6 kids and my fil…we generate a lot of paperwork. It would help us to keep my fil’s medical bills contained!!

  9. shanta spradlin says

    I have papers laying all over the house and I can never find what I need. This will help me keep it all in one place.

  10. Kelly D says

    The NeatDesk will help us get rid of all the paper clutter on our counters, such as bills, receipts and other important documents.

  11. heather c says

    I can finally dig out from under all the receipts and statements surrounding me! Oh, my gosh, I’m so excited!

  12. Natalie Finch says

    Right now I have “to be filed” piles all over my desk of things I need to get files, but never seem to. I would be SO MUCH more likely to scan them and file electronically.

  13. Traci Gardner says

    Right now, I have a mess of receipts on my laptop keyboard. They will be gone if I win this prize (and that box of receipts by the door will soon be eliminated as well).

  14. sheila musselman askins says

    i have a lot of paperwork every year from Medicare and dr reports…this would be great to finally clear up my files and eliminate alot of unwanted paper junk! thanks!

  15. Sabrina Mann says

    all of my important paperwork, taxes, bills, and homework will be saved in a jiff. this is a great way for easy organizing

  16. Debbie Bashford says

    It would allow me to get rid of so much paper work! And organize everything for me from bills to receipts and so much more

  17. says

    I have a very small house and with 4 kids we are already crammed in tight. Then add in important life stuff – like tax receipts etc! Ah! I need one for all of my office-related papers and receipts!

  18. Shannon says

    First, it will save space. I can replace the bulky, dust collecting scanner I’ve been using for ages. I’ll save a ton of time and money because I’ll be able to find receipts when I need them.

  19. Tami says

    I’ve been wanting to try one of these for years! I have stacks of paper in my office ~ kids’ art and business documents ~ that need to be scanned but my current scanner is so slow!

  20. says

    It would help get rid of all the papers and receipts that pile up – if I could just come home, scan, then throw away (or recycle!) the papers, it would make for a much neater desk for sure!

  21. Angela Kinder says

    I have so many business cards, invoices, and receipts that are all over the place and in odd folders that aren’t really labeled. I feel so stressed out by my disorganized office!

  22. melissa n says

    i have no organization at all so anything would be an improvement. it would get rid of all the paper laying around

  23. Ann Fantom says

    I would like to organize all my receipts and business cards. They are laying all over my desk and filling up my filing cabinet.

  24. Jennie says

    Our “home office” is a table with our computer and piles of paper. I admit it, I’m a piler. Something like this could really help me out!

  25. Sonya Morris says

    This would help with all of the receipts my husbands is supposed to keep up with for work and keep our dresser free of them.

  26. says

    My husband is a minister so we have to save all our receipts and we have a large amount of write offs. This will help organize those receipts a lot better. (We now just use a large manilla envelope and write on the top of the receipt the category.)

  27. Cindy B says

    I have the mini version of this and it has really helped clean up the papers I need to save. My sweet husband is wanting this one!

  28. Deborah Stinson says

    The NeatDesk will organize my home office by allowing me to put receipts and other important papers on my computer insteading of keeping a drawer full of them!

  29. says

    Ooooh! I would love this! My husband saves everything and is constantly running around trying to find scraps of paper that are actually important but get thrown in various spots. Not to mention the receipts. I think I would scan my online purchase receipts that come in the mail too. My filing cabinet is bulging and this would help thin that out. The possibilities are endless!

  30. Jennifer B. says

    My husband is a receipt hoarder. This would clean up our desk area as well as satisfy him that we still have the receipe.

  31. nicole barr says

    I would be able to clean up this paper clutter mess on my desk and feel better knowing I have my important papers in a safe place

  32. SHEILA tf says

    Yep, drowning in paperwork here:) I am impressed with the sheer volume and speed handling papers that the neatdesk is able to handle. Thanks!

  33. Karen Lynch says

    We keep receipts for so much it seems. It would be nice to have them in digital form, neat, organized, and clutter free. Also papers we need to keep could be scanned and organized.

  34. says

    All of my busines paperwork is in… a desk drawer and it’s mess! Mike’s business stuff gets mixed with mine and it takes forever to separate it. I NEED this!

    Terri P
    pr4gatheringroses AT gmail DOT com

  35. Liz Newsome says

    It will help me get rid of the random papers crowding my desk! Bye bye – receipts, printouts, certificates, all of it! No more clutter!

  36. Dave L says

    With the NeatDesk maybe I’ll finally be able to find my desk under all the bills and paperwork! Thank you for the chance to win.

  37. Wendy says

    Not only will it organize my desk, but my kitchen counter, my nightstand, the top of my jewelry armoire and the sofa table… the paper is taking over!!!

  38. says

    I’m burried in paper and the NeatDesk would definately help me by allowing me to eliminate a good portion of it, thus getting more organized. Thanks for a great giveaway!

  39. meme says

    This would allow me to have room on my desk again which is cluttered with receipts business cards etc. This would also be great to have at this time of the year with all those Christmas receipts that I am always hunting for after Christmas

  40. Paul L says

    As much as I make an effort to manually file paperwork away, things always get lost in the shuffle. Hopefully, if the iPod is any indication, shuffling will be a good thing.

  41. AndreaT says

    We have paper in lots of places ever since our office turned into a nursery – 4 years ago! So, school papers and party invitations on the fridge or in my car, recipes tacked to the fridge, bills in the dining room, rebates and coupons on our bulletin board…Would love to have one destination for everything!

  42. Milly B says

    I have PILES of papers, receipts, and bills that need filed. It is such a daunting task, I try to avoid it! This would definitely help. I could send it all to the recycler instead of my office!

  43. says

    I would love to be more organized. I have art work, receipts, recipes, and so much more all cluttered around. Thanks for the chance to win!

  44. Jemima P says

    Oh, I so need help getting organized. My kitchen is a mess of paperwork. This sounds like it would be a huge help!

  45. says

    I have receipts in my purse, receipts in boxes, receipts in envelopes… everywhere! I NEED to get this under control and the NeatDesk will help immensely to organize my purchases and my spending!

  46. CherylS22 says

    It will allow me to organize my paperwork electronically thereby allowing me to get rid of the piles of paper that are burying us!
    Thanks for the giveaway!

  47. Deb C says

    The NeatDesk could tame all the receipts and paper stuff that ooze from every drawer and clutter every surface in my office.

  48. says

    This would be great for my bills that I receive. By having a digital copy I’m able to easily sort through and organize all my bills. Also, I can digitally store the files in my cloud account as a backup.

  49. Marianna says

    It’ll make it much easier for me to find things and make my desk area much neater by getting rid of all the paper clutter!

  50. Cheryl says

    I’ll be able to set up electronic alerts on what to pay to make sure everything is on time & no more searching for important documents in a filing cabinet or closet.

  51. Desiree Dunbar says

    I’d love to be able to scan document and receipts and get rid of the heap of paper junk I have in our office!

  52. Andrew Kang says

    I am disgustingly messy and coworkers stare at my desk and judge me. This would help me get organized and then it would help me make coworker friends!

  53. Trudy says

    I am misplacing important papers all the time..it would be a lifesaver and convenient that I could use it with the desktop and take it with me when I use my laptop.

  54. Dee Hadley says

    It would help in a couple of ways. Reduce clutter and keep things organized. I have a problem with keeping this in order….just stacks and stacks.

  55. Richard Hicks says

    it will keep me better organized because I can find a receipt quickly instead of looking all over the house

    – brich22 at earthlink dot net

  56. Amanda S says

    I save so much stuff, like recipes, craft ideas, receipts, etc having this would allow me to save it all on the computer and free up a ton of space!

  57. says

    so I don’t organize any of my papers at all because there’s no time so they are all over the place. All over on the table and some parts of the floor. My organized papers are in folders and binders, but that’s if I have time to sort them, categorize them, and put it together. :(

  58. Trisha McKee says

    I am a writer and have scraps of notes, ideas, scenes all scattered about. I jot things down as they come to me. To be able to organize them to the appropriate project and have them at my fingertips when needed would be awesome. That and to help keep track of receipts.

  59. Ben Sorrells says

    Important documents, letters, clippings, photos, receipts, business cards, policy information and ideas sheets…Ah..to organize it all.

  60. Cheryl Reinhardt says

    I am self-employed and have lots of receipts to enter for tax’s this would help so I would not have to do it by hand

  61. clynsg says

    It would allow me to keep those receipts necessary for tax purposes without having to keep the paper, which comes in multiple sizes, frequently quite small. In addition, even those that are kept just until a statement is reconciled would be easier to find.

  62. Annagrace says

    I don’t know why- but Rafflecopter won’t let me enter! :( Any way you can add me in somehow?? This would be PERFECT for me!!

  63. Noelle Cameron says

    This is such a nifty little device that would help me clean up all the folders upon folders of paperwork and receipts that I have.

  64. Sondra says

    I’ve been wanting one of these for so long, but there’s no way I could afford one! I would use the NeatDesk to help me organize all my receipts and develop a budget. Plus I could scan all my favorite magazine recipes to the computer! That would be awesome.

  65. Aaron Bretveld says

    The neatdesk would help me to organize all of the receipts and other assorted papers that have been collecting. It’d also help in the kitchen since I could scan many of the printed recipes I’ve accumulated over the years.

  66. TiJuana McCubbin says

    This would be so helpful! I have a ton of papers in filing cabinets, in my computer desk cabinets, and tons of other places. As a teacher, this could help me big time!

  67. Stephanie Douglas says

    It will help me keep digital copies of receipts and bills without all the clutter of paper and folders!

  68. Anna says

    The NeatDesk will help organize my life by helping with my husbands business papers, my receipts, and I love to keep digital copies of my kids art!

  69. sher says

    I’m a single mom on disability and my teenage daughter & I have ADD so words could never describe how helpful this would be for us. She’s taking two AP courses in high school & with college around the corner…this would help her stay organized with scholarship and grant entries. S for me…I desperately need to eliminate paperwork and receipts! Thx for making this offer available! You rock!

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