Outlook Can Help You Keep Your Inbox In Check

by Susan

You would NOT believe the amount of email that I have to go through every day. Seriously — it is unreal. There is not a day that goes by that my inbox is not flooded with all kinds of requests, things like –ad requests, prizing information, donation offers, emails from our fabulous staff, friends, and more. If it wasn’t for Outlook helping me keep it all straight, I would probably lose my mind! Outlook is part of the Office 2010 Home and Business Suite.

There are so many things that you can do with Microsoft Outlook. In fact, here are a few of my favorite things!

Combine multiple email accounts into Microsoft Outlook 2010 so you can manage all your mail from one centralized view. I use Gmail (but it works great for other email providers too) for my personal accounts so even when I am offline, I can catch up with my family and friends even when I don’t have Internet access.

With the Email Calendar feature, I get to keep up with my and Janice’s crazy schedule. We are always running here or there and sometimes in different directions so it’s nice to be able to coordinate with each other and see what each of us have going on. The new calendar management tools enable you to save frequently used groups of calendars so they can be quickly redisplayed whenever you need them. This works perfectly for our girls since they are both in the same class at school. We use the calendar feature to coordinate who is bringing snacks and picking up the girls.

I have tons of bloggy friends that I like to keep in contact with. The  Outlook Social Connector (OSC) helps me to stay connected to both my  social and business circles.  You can also get the latest Facebook or LinkedIn updates without leaving your inbox. (Click here to install Facebook, LinkedIn, MySpace and Windows Live Messenger to your OSC).

Some of my friends and I don’t get to connect as much as we would like to. By using the People Pane feature I can quickly find the latest emails, upcoming appointments, Facebook and LinkedIn updates from those that are closest to me.

Sometimes email threads can take over your inbox if you are not careful. By using the  Conversation view in Outlook you can improve the tracking of email conversations — reducing information overload. Entire conversations can be condensed and categorized into just a few conversations using the new Clean Up feature! And you can avoid long email strings that are not that important but you still want to keep by using the Ignore feature. It sends an entire conversation to your deleted items.

Set up rules for your Outlook Inbox

Set up rules, so that:

  • Streamline your to-do list, by using the flagging feature in Outlook to quickly add e-mails to your task bar.

By using Outlook for your email accounts, you too can get your inbox organized.

Please Note: We are Windows Champion Bloggers and Office Ambassadors. Microsoft is sponsoring this post. As always, our opinions are 100% our own.



Email Author    |    Website About Susan

Susan Carraretto and her identical twin, Janice Croze, created 5 Minutes for Mom in 2006. Susan loves all social media, but her top addiction these days is Pinterest. She recently published a children's book titled "The Pest Detectives" which you can download now in digital format for free.

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{ 2 comments… read them below or add one }

1 Robyn Wright April 3, 2012 at 2:33 pm

Great post! I love seeing how others utilize Outlook. I love it too and can’t imagine being withou it!

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2 James April 4, 2012 at 1:11 pm

Excellent tips! Thanks for the information.

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